CBW is excited to be working with a leading facilities company based in Edinburgh, Loanhead. The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained.
Key Responsibilities:
- Assist the finance/administration team with day-to-day tasks, including handling emails, phone calls, and general correspondence.
- Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.
- Prepare reports, presentations, and meeting minutes as required.
- Process
purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record-keeping.
- Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.
- Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.
- Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.
- Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.
- Strong financial administrative and organisational skills.
- Excellent communication and customer service abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
- Ability to manage multiple tasks and prioritise workload effectively.
- Knowledge of health and safety regulations and compliance requirements (desirable).
- Experience in working within a Facilities Management environment (preferred).
- Previous experience in an administrative role, ideally within FM or a similar environment.
- Familiarity with FM operations, property management, or building maintenance (advantageous).
- Strong IT skills and experience working with databases and reporting systems.
- Salary up to £28,000 DOE
- 25 days annual leave plus bank holidays
- Generous workplace pension scheme
- Training, development & progression opportunities
- Monday to Friday 8am - 5pm