HVAC Project Coordinator

Job Title: HVAC Project Coordinator Location: Warrington (Office-Based)
Salary: £32,000 – £35,000 per annum
Industry: Air Conditioning & Ventilation

Company Overview: Our client is a specialist in the design, installation, and maintenance of air conditioning and ventilation systems for commercial and industrial clients across the UK. Due to continued growth, we are looking for a proactive and highly organised Project Coordinator to join our dynamic team based in Warrington.

Role Summary: The Project Coordinator will support the Project Management team in planning, executing, and delivering HVAC (Heating, Ventilation, and Air Conditioning) projects on time, within budget, and to specification. This is a key role requiring strong communication, multitasking, and organisational skills to ensure the smooth running of multiple concurrent projects.

Key Responsibilities:

• Coordinate and track project timelines, milestones, and deliverables
  
  
• Liaise with suppliers, subcontractors, and clients to ensure accurate and timely communication
  
  
• Assist in preparing project documentation, including schedules, RAMS, and procurement plans
  
  
• Manage logistics and deliveries to site in line with installation schedules
  
  
• Maintain accurate project records including drawings, reports, and progress updates
  
  
• Monitor budgets, raise purchase orders, and track project expenditure
  
  
• Support Health & Safety compliance through accurate documentation and record-keeping
  
  
• Attend internal project meetings and provide status updates to stakeholders
  
  
• Handle project-related queries from clients, engineers, and team members
  
  
• Work closely with installation engineers and service teams to coordinate field activity
  
  

• Proven experience in a project coordination or administration role, ideally in construction, M&E, or HVAC
  
  
• Excellent organisational and time management skills
  
  
• Strong verbal and written communication skills
  
  
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Project)
  
  
• Ability to multitask and prioritise in a fast-paced environment
  
  
• Strong attention to detail and accuracy
  
  

• Experience with HVAC systems or within the air conditioning/ventilation industry
  
  
• Knowledge of project management software/tools (e.g. MS Project, Monday.com, or similar)
  
  
• CSCS certification or relevant H&S qualifications
  
  
• Understanding of basic mechanical or technical drawings