Location: City of London
Employment: Full-time, Permanent
We are seeking a highly organised and proactive Senior Administrator to provide high-level administrative and operational support within a busy directorate. This role is ideal for an experienced administrator who thrives in a fast-paced, detail-driven environment and can confidently support senior stakeholders.
Key Responsibilities: The scope of services to be provided by the engineering team Senior Administrator are as follows:
- Line management responsibilities for Administrator/s.
- Validation and assurance of all administrative reports and metrics.
- Provide administrative support to the infrastructure management team.
- Responsible for accurate Infrastructure commercial reporting and accounting.
- Support the management team across day to day purchasing and invoicing.
- Maintain the Help Desk function as key supplier interface contact.
- Management, collation, and presentation of various performance metrics.
- Attend meetings as required to present administrative reports.
- Validate and assure budget reporting, providing accurate monthly reports.
- Function as 3rd party escalation for all 3rd party administrative tasks.
- Assure a team business continuity plan is maintained.
- Engage with all 3rd party specialist contracts to assure commercial compliance.
- Maintain individual Training Need Assessment and schedule all training schedules.
- Support Health & Safety and Well-being across the Infrastructure Team
- Assure all Statutory property logbooks are in a good state of presentation.
- Maintain an annual Property Impact Schedule working with management.
- Key recruitment liaison for the infrastructure team.
- Responsible for all Infrastructure team on-boarding.
- Manage and audit team holidays, expenses, sickness on monthly basis.
- Maintain accurate shift schedules across the various teams and properties.
- Manage a Compliance database of all statutory testing and certification.
- Support the infrastructure management team across administrative type tasks.
- Minimum City & Guilds Level 2/3 (or transferable) Business & Administration
- IOSH Managing Safely qualification.
- Experience working in an engineering administrative type environment.
- Excellent grasp of Microsoft Office – Word; Excel and PowerPoint.
- Excellent communicator both verbal and written form.
- Ability to make judgments based on evaluating information against defined procedures, contributing to decision-making and continuous improvement.
- Ability to receive and convey regular information, including sharing and reporting information.
- Work collaboratively to leverage the knowledge, skills, and experiences of the team.
- Strong commitment to working flexibly and effectively with a range of staff and contractors.
- Maintains exacting standards in all work undertaken.
- Competitive salary
- Encourage flexible working
- Private medical insurance and income protection
- 26 days annual leave with option to buy up to 12 additional days
To apply, please submit your CV online, or contract Stacey at CBW Staffing Solutions for more information!